How to Split NSF Database Into Multiple Smaller Parts?

Is your NSF database large? Is it causing management issues? Are you looking for a solution to split NSF database? In this blog post, we’ll be discussing how to split NSF database with no hassle. Also, we’ll discuss why we should split NSF database. You have two options: either you can try an easy manual trick, i.e. Drag & Drop, or you can use a professional solution. We’ll discuss it later. But first, let’s start with an overview of IBM Lotus Notes and its NSF database.

IBM Lotus Notes

IBM Notes, formerly known as Lotus Notes, is an email client software provided by IBM. It provides you email, calendar and contact management facilities. Also, you can integrate IBM collaboration tools and business applications if you’re working with the Domino Server. Tracking projects, collaborating on tasks, assembling teams, and many other tasks become easy directly from the Inbox. IBM Notes can simply transform your regular email platform into an operational center so you can work more productively and achieve better business results.

NSF Database

IBM Lotus Notes creates a database file to store collaborative business information like email messages, contacts, calendars, etc. It saves the NSF database in NSF (Notes Storage Facility) format. In an NSF database, the data is stored in document units, called “notes”.

It often happens that Lotus Notes users face file management or handling issues. Why? It’s just because the size of NSF database grows day by day. And one day, it reaches its maximum size and starts creating troubles. Anything large is size is always difficult to handle. If the NSF database is in large size, you may face problems during its management or handling.

Risks of large NSF database
  • It’s always risky to have a large NSF database. Data corruption often takes place in large NSF database files. It’s just because an NSF database file has a size limitation issue, i.e. maximum size is 64 GB.
  • A large NSF database is always difficult to manage or handle. It takes more time to be opened. It may affect IBM Lotus Notes performance.

How to deal with a large NSF database?

The best way to deal with a large NSF database is to compact NSF database or split it into two or multiple parts.

  • To compact NSF database, you can use IBM Lotus Notes’ Compact feature.
  • And to split NSF database, you need to use the Drag & Drop feature.

How to compact NSF database?

It’s very easy to compact NSF database. It’s strongly recommended to compact NSF file size when it’s becoming oversized. Follow these simple steps to compact NSF database:

Open IBM Lotus Notes program.

Launch Lotus Notes

Click the File tab > Database > Properties…

how to compact NSF database

On the Database Properties window, click the “i” tab (it means Information). Click the Compact button.

how to compact NSF database

This will successfully compact NSF database.

How to split NSF database?

There’s no manual way to split NSF database. But you can try the Drag & Drop feature here to move items from one NSF database to another. By doing this, you can successfully move items from one NSF database to multiple new NSF database files. Before you can use this trick, make sure you take backup of the original NSF database. Also, keep in mind that it could be a time-consuming task. Moving a large amount of mailbox data by using the Drag & Drop feature will surely consume more than enough time. So if you’re looking for a quick solution, you should try the professional NSF Split software.

SysInfoTools provides NSF Split software for Lotus Notes users to split NSF database into multiple parts. Being a non-destructive tool, it can safely split NSF database without causing any alteration to the original NSF database. With this software, you can

  • Split NSF database by size;
  • Split NSF database by date;
  • Split NSF database by senders’ email IDs.

First, download its demo version for free evaluation before purchasing the licensed version. By using the demo version of NSF Split software, you can save first 25 email items of each selected mailbox folder of NSF database into new files.

Be a smart Lotus Notes user 

Don’t let the NSF database be increased in term of size. And for that, you need to follow these simple practices:

  • First, there should be no irrelevant email messages in the NSF database. Such email messages occupy a lot of free space in the file. In order to get free space, you must remove/delete unnecessary items permanently.
  • Attachments play an important role to increase NSF database file size. What you can do here is you can save the attachments on your system. After that, you can delete the attachments from the NSF database. There’s no need to keep them.
  • Keeping the “sent items” in your NSF database is really unnecessary. If you don’t want them, you can simply delete them. And if you never want to save the “sent items”, you can save the save settings for sent email messages.
  • If you have some important items which you rarely use, you can archive them. After that, you can remove those items from the NSF database.
  • Removing old Lotus Notes attributes, such as calendar entries, to-do lists, notes, appointments, etc. is also useful.

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