Easy Steps to Convert OLM to PDF with Attachments: A Complete Guide

Written By Kiran Sharma
Updated on November 12th, 2024

Summary: If you’re a Mac Outlook user, you might already be familiar with the OLM file format. OLM files store emails, contacts, calendars, tasks, and other mailbox data. However, when it comes to sharing or archiving these emails, converting them to a PDF format is a more versatile and secure option. PDF files are widely used because of their portability and ability to preserve the document’s layout across different devices. In this blog, we will discuss different methods including the OLM Converter Tool to convert OLM to PDF with attachments.

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Table of Contents

Why Do We Need to Convert OLM to PDF?

Converting OLM to PDF is highly beneficial for several reasons to store, share, or manage their emails effectively. Here are some key reasons why you might need to convert OLM files to PDF:

Universal Access: PDFs can be opened on any device without special software.
Data Preservation: It maintains the original formatting and content integrity.
Legal Compliance: Secure and unalterable format for legal documentation.
Easy Sharing: Simplifies email sharing without needing Outlook for Mac.
Archiving and Backup: Ideal for long-term storage and easy retrieval.
Security: Also, it supports password protection and encryption.
Searchable Format: Facilitates quick keyword searches within documents.

Two Best Solutions to Convert OLM to PDF

Among the several solutions, we will make you introduce to the two best solutions to export Outlook emails from OLM to PDF format. First, we will describe the manual conversion. After that, we will move to the automated solution to do the same. Let’s get started and perform both methods one by one separately:

#Method 01: Export Outlook Emails from OLM to PDF Format Manually

This method involves manually saving each email as a PDF in Outlook for Mac. This is suitable if you only need to convert a few emails. Below we mention the steps to convert OLM files to PDF:

First of all, launch your Outlook application on your Mac system.
After that, navigate to the email you want to convert to PDF.
Next, click on File >> Print or press Command + P.

In the print dialog box, click on the PDF button located at the bottom left corner.
Subsequently, choose Save as PDF from the dropdown menu.

Select the location where you want to save the PDF file and click Save.

Drawbacks Associated With the Manual Method:

If you have a large number of emails, this method can be very complex.
Along with that, you cannot convert multiple emails in one go.
You have to manually save and attach them separately to the PDF.

For converting large OLM files with attachments, an automated method is more efficient. To overcome the limitations of the manual process, you can use an OLM to PDF converter tool.

#Method 02: Expert Solution to Convert Bulk of OLM into PDF

The OLM Converter Tool is a reliable solution for converting Mac Outlook OLM files to various formats such as PDF, PST, EML, MSG, MBOX, and more. Moreover, it maintains the original folder hierarchy and ensures data integrity during the conversion process. Also, it offers advanced filtering options like date range, which helps in selective data export. Along with that, it includes a feature to remove duplicate emails based on attributes like subject, sender, and content to optimize storage. Non-technical users can also perform the steps of the software with ease. Additionally, this software is compatible with all versions of the Windows OS. This tool also allows users to import OLM files into Thunderbird, Gmail, Yahoo, and more. Here are steps to change OLM Files to pdf:

How to Convert OLM to PDF

Start by launching the OLM to PDF Converter Tool on your computer.
Next, select whether you want to add a single file, multiple files, or an entire folder containing OLM files.
Click Select Files to browse and choose the OLM file(s), then click Open to load them into the program.
Once loaded, you can preview the file contents from the displayed tree structure before proceeding.
After that, choose PDF as your desired output format from the available options.
Optionally, apply any additional features or filters provided by the software.
Finally, click Convert to initiate the process. The tool will then export your OLM files to PDF format.

Also, users need to access their Mac Outlook data on different platforms, or email clients like Gmail, Yahoo, Office 365, and Thunderbird can use this software frequently.

Conclusion

Hopefully, this blog will help you with the effective ways to convert olm to pdf. While the manual method is suitable for a few emails, automated tools are recommended for bulk conversions, especially when dealing with attachments. This tool is user-friendly and does not require Outlook to be installed for the conversion, making it accessible even for non-technical users. By following this guide, you can choose the method that best suits your needs and efficiently convert your OLM files to PDF.

About The Author:

Kiran Sharma

I am Kiran Sharma, a Technical Expert in Content writing. I have technical expertise in the field of Email Backup, Data Recovery, and Email Migration, and resolve technical queries related to Cloud Backup or Email Migration for individuals and businesses.