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Written By Kiran Sharma
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Updated on September 20th, 2023
Verified Solution to Export Emails from Zoho Mail to PDF
Summary: Most Zoho mail users generally search for the query, ‘How do I export emails from Zoho Mail to PDF’? However, they do not always get appropriate solutions. Therefore, we prepared this blog to explain how to save Zoho emails to PDF documents. Also, we will discuss the professional Zoho Migration Tool to backup Zoho emails to PDF file format. So, read the blog carefully.
Zoho Mail is one of the popular email providers by Zoho Corporation. Along with that, it offers numerous other services that help businesses increase their productivity and collaboration. Latest features, security, fast performance, and interactive GUI are some of the main characteristics of Zoho mail.
Despite its use and features, backing up your Zoho mailbox data has always been helpful. PDF is the most preferred file type for saving emails locally as it has many advantages over other document or backup formats. Therefore, many users want to convert Zoho emails to PDF file format.
Possible Reasons to Export Emails from Zoho Mail to PDF Format
Downloading Zoho emails into your system in PDF file format has numerous benefits. It is the major reason why users prefer saving their mailbox data in this file format. Let us check some prime characteristics of saving Zoho emails in PDF file format.
- The first reason to extract emails from Zoho mail to PDF file format is that PDF files are supportable by almost every device.
- You can add the password to the resultant PDF file and secure your mailbox data.
- PDF files are Portable Document Format. Thus, it is an ideal file type for storing and sharing large document files easily.
- The data structure will remain intact whether you open the file on your desktop or mobile.
- You can access the PDF files on Windows, Mac, or Linux.
Because of these reasons, most users want to export emails from Zoho Mail to PDF file format. Now, let us answer the query, “How do I export my inbox from Zoho to PDF format”?
Manual Method to Convert Zoho Emails to PDF Documents
This approach does not require any third-party tool and is a free method. You can easily back up your Zoho emails to PDF file format in a few simple steps. Apart from the manual solution, there is an advanced solution to export Zoho emails to PDF file format. We will discuss the professional solution later.
Follow the below instructions to export emails from Zoho mail to PDF file format.
- Login to your Zoho email account using the required login credentials.
- Open the email you want to back up into PDF file format.
- Now, click the More Actions icon situated at the top right corner and select the Print option.
- After that, you will see the print preview of the selected email. Hit the Print button.
- Select Microsoft Print to PDF in the Destination field and click the Print button.
- Now, define an appropriate name and destination for the resultant PDF file and click the Save button.
- It will save your Zoho email in PDF file format in your system.
- Repeat this procedure for all Zoho emails that you want to download.
The above procedure to save Zoho emails to PDF document format is easy and quite effective. But it has a limitation that you can only backup one email at a time. This approach is not suitable for migrating complete Zoho mailboxes at once. Thus, we recommend you choose a professional tool.
Professional Solution to Export Emails from Zoho Mail to PDF
MigrateEmails Zoho Mail Migration Tool is the most recommended solution to backup Zoho emails to PDF file format. It allows you to convert Zoho mailboxes in distinct file formats like PST, MBOX, MSG, CSV, etc. Moreover, you can also migrate emails from Zoho Mail to Gmail, Office 365, G Suite, and IMAP email accounts. It provides all the advanced features, secure backup, and innovative GUI. Thus, it is a complete solution for Zoho migration.
Features of Zoho Migration Tool
- You can migrate multiple Zoho email accounts in a single step. You can add email accounts manually or via the Import CSV option.
- Display the Zoho mailbox preview in a tree structure and enable you to choose the desired mailbox items.
- Export Zoho mail to PST, MBOX, EML, MSG, PDF, CSV, DOC, and DOCX file formats.
- It can also Migrate Zoho mail to Office 365, Gmail, G Suite, and IMAP-enabled email accounts.
- Advanced options to exclude duplicate items and attachment files to make the backup precise and accurate.
- Widely compatible with all versions of Windows OS(including Windows 11).
Before you start backing up your Zoho mailbox via the MigrateEmails Zoho Migration Tool, you need to enable IMAP in your email account. After that, follow the below procedure to migrate Zoho emails to PDF file format.
- Download and Install the Zoho Migration Tool. Run it as administrator.
- Click on the Add Row button and provide the login credentials for the Zoho email account. Hit Next.
- After verifying account details, the application shows a Mailbox preview. Choose desired items and press Next.
- Now, expand the list of destination file formats and select PDF file format as the saving file format.
- At last, click on the Convert button to initiate the migration.
Key Takeaways
I hope after reading this article, you will surely learn different methods to export emails from Zoho mail to PDF file format. Here, we explained a manual approach in which you print individual emails in PDF file format. As this method is not efficient we suggested the professional Zoho Migration tool. It helps you to export specific Zoho mailbox items based on your requirement.
About The Author:
I am Kiran Sharma, a Technical Expert in Content writing. I have technical expertise in the field of Email Backup, Data Recovery, and Email Migration, and resolve technical queries related to Cloud Backup or Email Migration for individuals and businesses.
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