How to Export Gmail Emails to EML Format: Quick and Easy Guide

Written By Kiran Sharma
Updated on December 12th, 2024

Summary: Gmail is a widely used email service. It provides a rich suite of features and remarkable ease of use. However, there are times when users need to export their Gmail emails to EML format. EML is a versatile file format supported by numerous email clients like Outlook, Thunderbird, and Windows Mail. Exporting Gmail emails to EML ensures better accessibility, data backup, and migration options. This blog will provide the appropriate solutions including Gmail Backup Tool to export Gmail emails to EML with ease.

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Table of Contents

Understanding the need to Save Gmail Messages as EML

The need to save Gmail messages as EML arises from various useful scenarios. EML files serve as a universal format for storing email messages with attachments. Thus, it is easy to access and move EML files. Here are some common reasons to export Gmail emails to EML

Storing emails in EML format provides an additional layer of backup. It makes sure that data is secure and retrievable even if something happens to the Gmail account.
When you move emails to other email clients, it often requires conversion to a compatible format like EML.
EML files are easy to view and open using various email clients without requiring an internet connection.
Saving emails in EML format preserves the original formatting, headers, and metadata of the email.
Since EML is supported by multiple email clients, it ensures seamless migration and usability.

Proven Methods to Export Gmail Emails to EML

The process of saving Gmail emails as EML can be accomplished through various methods. Each method depends on different user needs and technical proficiencies. Some users prefer manual processes using email clients, while others rely on professional tools. The methods outlined below are tried and tested and provide accuracy. Move forward and pick the method according to your preference:

#Method 01: Use Gmail Account to Export Gmail to EML

Gmail has an inbuilt feature to export Gmail Emails to EML. You can use the given option to get your Gmail emails as EML. Here, we outline the steps to perform the task efficiently.

Firstly, go to your preferred web browser and open your Gmail account.
After that, open the specific mail that you want to export in EML format.
Click on the three dots and hit the Download option from the given drop-down.
When you click Download, it will save that specific Gmail email in EML format.

Note: In case, you choose this method to save Gmail messages as EML, you can export the single Gmail email at a time. Because this method cannot perform batch exporting from your Gmail account.

#Method 02: Using Mozilla Thunderbird to Export Gmail Emails to EML

Mozilla Thunderbird provides a simple and efficient way to export your Gmail emails to EML format. It allows you to easily save, share, and back up individual emails.

Download and install Mozilla Thunderbird.
Open Thunderbird and configure your Gmail account:
Now, go to File >> New >> Existing Mail Account.
Enter your name, Gmail email address, and password.
Allow Thunderbird access to your Gmail account via Google’s authentication.
Thunderbird will sync all your Gmail folders and emails.
It might take some time depending on the size of your mailbox.
Select the emails you want to export.
Right-click the selection and choose Save As.
Choose a folder to save the emails. Thunderbird will save them as EML files.

Now, go to the folder where you saved the emails. You should see each email saved as a .eml file. You can open these files with any email client that supports EML files, such as Thunderbird, Outlook, or Apple Mail.

Points to Remember When Using the Manual Method

The manual methods to export Gmail emails to EML format, such as using Mozilla Thunderbird or Gmail account, come with several limitations:

Manual methods do not allow for automatic or scheduled backups.
Tools like Thunderbird require installation and proper configuration of email clients.
It often lacks filtering options to export specific emails based on date ranges.
These methods miss some emails or fail to capture all associated data.
Along with that, you have to perform the export in smaller batches.

The manual methods work for many, but the limitations can make them impractical for large-scale or ongoing email exports. In such cases, automated solutions provide more efficient, automated, and flexible solutions.

#Method 03: Expert Solution to Export Bulk of Gmail Emails as EML

The MigrateEmails Gmail Backup Tool is a powerful and widely compatible solution to export Gmail emails to various file formats, including EML. With its user-friendly interface, the tool allows you to selectively back up Gmail emails, maintaining the original email structure, including attachments, metadata, and folder hierarchy. It supports multiple export formats, and when exporting to EML, it ensures that each email is saved individually. This tool also offers advanced features like date filters, selective folder backup, and the ability to export Gmail emails to PST, MSG, and MBOX. If you want to back up a small selection of emails or your entire Gmail account, it provides a reliable and efficient solution.

Simple Steps to Save Gmail Messages as EML

First of all, launch and run the Gmail Backup Tool on your system.
Input the Gmail account credentials and pick the Gmail data that you want to export as EML.
In the next panel, you can preview the selected Gmail data and verify it as well.
After that, choose the EML as the saving output and enter a path to save it.
You can opt for the additional feature and click the Convert button to begin the process.

By following these steps, users can securely transfer their Gmail messages to EML format without any data loss.

Conclusion

In conclusion, exporting Gmail emails to EML format is a useful way to back up or transfer your emails. You can choose any of the mentioned methods, including manual and automated solutions. When you need to convert large volumes of emails, the automated solution will be a better choice. Along with that, you can ensure your data is preserved and easily portable for future use. With the help of this utility, Gmail emails are safely saved in the versatile EML format for easy access and use in other email clients.

Also Read: Easy Solution to Convert Gmail to Word Document

About The Author:

Kiran Sharma

I am Kiran Sharma, a Technical Expert in Content writing. I have technical expertise in the field of Email Backup, Data Recovery, and Email Migration, and resolve technical queries related to Cloud Backup or Email Migration for individuals and businesses.