Best Solutions to Export Office 365 Emails to EML in Bulk

Written By Kiran Sharma
Updated on October 18th, 2024

Summary: For users of Office 365, managing and preserving this valuable correspondence is crucial. EML is widely compatible with various email clients. It is a preferred choice for store, backup, and migration purposes. For many users, EML comes as the primary file format. According to the requirement, a situation occurs where users want to export Office 365 Emails to EML. In this blog, we will explore the best solutions including MigrateEmails Office 365 Migration Tool for exporting Office 365 emails to EML in bulk in a hassle-free manner.

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Table of Contents

Why do We Need to Export Microsoft 365 Emails to EML

Exporting Microsoft 365 emails to EML provides several significant advantages. Here are some reasons why users want to export Office 365 Emails to EML:

Portability: EML files are lightweight and easily transferable between different email clients and platforms.
Compatibility: EML is widely supported by various email applications to access emails in different environments.
Data Backup: Exporting emails to EML provides a reliable backup solution and important messages are preserved outside of Microsoft 365.
Ease of Access: You can open EML files with simple text editors to view email content easily without specialized software.
Storage: EML format is ideal for long-term email storage which helps organizations to maintain historical records of communications.

By understanding these options, users can perform a flawless transition of their email data and maintain Office 365 integrity and accessibility.

How to Export Office 365 Emails to EML

There are several methods to export Outlook 365 Emails as EML. The manual way requires technical expertise. On the other hand, the automated way can accomplish the task with ease. Also, it comes with advanced features and security. However, you can proceed with any of the given methods according to the requirement and amount of given O365 data.

#Method 01: Manual Method to Export Emails from Office 365 to EML

If you have access to Microsoft Outlook, you can export emails to EML format manually. However, this method is not efficient for bulk export, as it involves complex steps. Further, we will mention the steps to export your Office 365 data into an EML file manually:

From the Office 365 panel, choose Outlook.
After that, pick the Office 365 mail that you want to export.
Next, click on the New Message and drag the choose O365 email into it.
Click the Download option from the drop-down menu.
When you hit Download, it will save Outlook 365 Emails as EML.

#Method 02: Export Office 365 Emails to EML Using Thunderbird

Another process is Exporting Office 365 emails to EML format using Thunderbird. Thunderbird is a free, open-source email client that allows users to manage multiple email accounts, including Office 365. Here’s a step-by-step guide on how to set up Thunderbird with your Office 365 account and export emails to EML format:

Download and open the latest version of the Thunderbird on your system.
When prompted, select the option for “Existing Mail Account.”
Next, enter your name, Office 365 email address, and password.
Click on “Configure Manually” to enter the server settings and input the given details.
Once your account is set up and authenticated, your Office 365 emails will appear on the left side of the Thunderbird interface.
Navigate to the folder containing the emails you want to export.
You can select individual emails or multiple emails by holding down the Ctrl key while clicking on them.
To save individual emails, drag and drop them from Thunderbird to your desktop or a folder. Each email will be saved as a .eml file.
Go to the Thunderbird menu, click on Add-ons, and search for “ImportExportTools NG.”
Select the emails you want to export.
Right-click on the selected emails, navigate to ImportExportTools NG and choose Export all messages in the folder >> EML format.
Choose the destination folder where you want to save the exported emails.

Limitations Of using the Manual Method

This method is suitable for a reasonable number of emails but can be cumbersome for large batches.
This method does not maintain the original folder structure from Outlook.
The individual needs the technical expertise to perform these manual methods.
In the manual process, the attachments of Office are not included in the EML files.

#Method 03: Simple and Reliable Method to Save Outlook 365 Emails as EML

The MigrateEmails Office 365 Migration Tool is the powerful and versatile solution to Export Office 365 Emails to EML. You can choose specific Office 365 folders or emails to export as EML. Moreover, it can preserve all email data, including attachments, metadata, and folder structures. Also, it provides options to filter emails based on date range, subject, and more. Users can access detailed logs of the migration process. It can handle the bulk of Office 365 data and export them as EML at once. Additionally, it works with all earlier and major versions of Windows OS. Also, you can transfer emails, contacts, calendars, and tasks from Office 365 to various destinations, including Gmail, Yahoo Mail, Thunderbird, and more.

Simple Steps to Export Office 365 Emails to EML

Launch and run the Office 365 Migration Tool and choose the Backup Option.
After that, click Continue and enter the correct credential of Office 365 >> Sign In.
From the given list of O365 data, pick the mailbox that you want to export as EML.
In the next panel, choose EML and provide the appropriate location to save the EML file.
Tick out the additional feature and Click the Convert Button to export O365 as EML.

Final Words

The conclusion is you can export Office 365 emails to EML format in bulk using different methods, each with its pros and cons. If you want to do it manually, Microsoft Outlook offers a simple way, but it can take a lot of time. For a quicker and easier solution, consider using the recommended software to export Office 365 Emails to EML with ease. This software makes the process more efficient and reliable. Also, it makes sure your important email data is safely exported to EML format. Additionally, it comes with dedicated customer support to assist users with any questions or issues during the export process of Office 365 to EML. For better experience, you can try the demo version of the software as well.

About The Author:

Kiran Sharma

I am Kiran Sharma, a Technical Expert in Content writing. I have technical expertise in the field of Email Backup, Data Recovery, and Email Migration, and resolve technical queries related to Cloud Backup or Email Migration for individuals and businesses.