How to Backup G Suite Emails? Complete Guide

Written By Kiran Sharma
Updated on May 27th, 2024

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Overview: Users often face issues such as accidental deletion, virus or malware attacks, and more while managing their data. Consequently, a proper backup of data is essential. In the event of such accidents, it is possible to restore all of the data and prevent loss. Because billions of individuals are using G Suite, we will instruct you on how to backup G Suite emails securely. Despite many ways to backup Google Workspace email, most people favor the G Suite Backup Tool. Apart from this, we will also discuss free methods to create the G Suite backup.

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G Suite or Google Workspace is an affiliated emailing service by Google. Many business organizers choose G Suite to enhance their business. Also, it offers cloud-based productive services. With Google Workspace, you can use other integrated applications like Google Sheets, Docs, Contacts, Calendar, Gmail, and more. Also, you can use up to 15GB of storage space to store the data for free. When this huge data can come at risk, you must keep a backup.

Table of Contents

Needs to Backup Google Workspace Email

As you know, creating a backup of the data can be beneficial for you. Here, this section will highlight the necessity or benefits of Google Workspace email backup:

Prevent crucial data loss due to unintentional data deletion.
A backup is useful for dealing with the corrupted files.
To retrieve data in case of data theft while you sync the data in devices.
Keep your important data protected from malware threats or sudden mishaps.

Thus, you can understand the requirement of keeping a backup of the data. Further, we will discuss the methods to backup emails from Google Workspace.

How Do I Export all Emails from G Suite?

To create a backup of Google Workspace, we have three techniques. The techniques are:-

Using Google Data Export Tool
Backup via Google Takeout
Professional G Suite Backup Tool

Now, let’s discuss the mentioned techniques one by one.

#1. Using Google Data Export Tool to Backup G Suite Emails

Google Data Export Tool is an inbuilt software to export Google Workspace data. Using this method, you can back up G Suite data easily. However, you must fulfill these requirements before you prefer this tool.

Conditions to Use this Tool

You must have a G Suite admin account.
There must be a gap of at least 30 days while you’re exporting data via the data export tool.
To use this software, your domain should be 30 days older.
Less than 1000 user accounts should be there.
Enabling the two-step verification is necessary.

Steps to Backup Emails from Google Workspace

Sign In to the admin G Suite account with the credentials.
Run the Admin Console and press on the > tab.
Next, click on the Tools and then the Data Export option.
Tap on the Start Export option to backup G Suite emails.
Afterward, a confirmation link will be sent via email. However, it might take a long time.
Once you receive the confirmation email, press on the Access Archive to view backed-up data.
Now, open and download the data individually to your local drive or system.

If this technique couldn’t backup G Suite data. Hence, we have another free method to do it.

#2. Google Workspace Email Backup Using Google Takeout

Google Takeout is known as downloading your data. In other words, it creates and keeps a copy of data for future reference. Also, it can back up G Suite data including contacts, emails, and more. Here are the steps to generate or create a backup of Google Workspace data.

Tap this link to visit the Google Takeout settings: https://takeout.google.com/settings/takeout
Now, change from default Select All to Deselect and select the Mail option. Click Next Step.
Next, select the destination for your backup including Drive, Dropbox, box, etc.
Also, mention the frequency of data exportation. Enter the file type and size.
Lastly, click the Create Export tab to backup G Suite mailbox items to the specified location.

Now, let’s proceed with another method as it can be time-consuming. It can create a backup of small-size data successfully. In the case of large-size data, it might damage the data integrity or chances of data corruption. Let’s proceed with another reliable technique.

#3: Reliable Professional Software to Backup G Suite emails

MigrateEmails Google Workspace Backup Tool is a reliable and amazing tool to backup G Suite mailbox items. For instance, you can backup contacts, calendars, emails, and more. Also, this wizard helps you to perform batch migration in a hassle-free manner. Moreover, you can use this software to Transfer Google Workspace to Gmail, IMAP, Hotmail, and other email clients. If you want to

transfer the backup into file formats, you can transfer it into PST, PDF, MBOX, and more.

Steps to Create a Backup of Google Workspace Account

In this section, we will see the steps to create a backup G Suite mailbox with ease:

Launch the G Suite Backup Software.
Select the option: Backup Google Workspace All services or Backup Google Workspace Emails only.
Next, enter the credentials of the G Suite account. Hit Sign In.
Select the items that you want to back up. Click Next.
Select the desired saving option from the File Format/Email Client option.
Use the software features and tap Convert to begin the process.

Once you press the Convert tab, you can backup Google Workspace emails automatically. Also, the process will be finished instantly and securely.

Finalizing

This blog will assist you in creating backup G Suite emails with the manual or professional. However, the manual method is not suitable for many users. Therefore, they prefer professional tools to get the desired outcome in less time. Furthermore, using direct tools is easier and more secure for all types of users.

About The Author:

Kiran Sharma

I am Kiran Sharma, a Technical Expert in Content writing. I have technical expertise in the field of Email Backup, Data Recovery, and Email Migration, and resolve technical queries related to Cloud Backup or Email Migration for individuals and businesses.