Best Ways to Export Gmail Emails to CSV File Format

For users seeking to export Gmail emails to CSV format in Excel, we provide effective migration methods. CSV is a straightforward file format for storing tabular data like spreadsheets, and Gmail, a leading email provider worldwide, has many users looking to back up important data in this format. Previously, exporting Gmail emails to CSV was challenging, but now several methods make it easier. This blog will explore the best manual and automated methods to answer the question, “How do I export my Gmail emails to CSV?” and highlight the top Gmail backup tool available online.

Strategies to Export Gmail Emails to CSV

Here we will discuss the recommended manual techniques available to export emails from Gmail to Excel or CSV. The experts suggest creating a copy of the original folder before starting the exporting process as there might be a risk of data loss due to human errors. Once the copy is made, follow the methods provided.

Method 1: Save Each Mail Manually

1. Sign in to your Gmail account.
2. Click on the email you want to export.
3. Go to the three dots icon and choose the download message in the dropdown.
4. The message will be downloaded in the EML format. EML files can easily be opened in email clients such as MS Outlook, Mozilla Thunderbird, etc.
5. Now in MS Excel, open a blank spreadsheet and then drag and drop the EML file in the spreadsheet.
6. A new message will be prompted as shown below, press Yes to proceed.

7. The email will open in a protected view for security purposes. The user can Enable Editing to view the email. 
8. Click on the save icon to save the CSV file.
9. Repeat the above steps for each mail you want to export gmail emails to excel.

Note: This method is recommended when a user needs to export only a few emails to Excel. Converting multiple emails manually is a complex and more time-consuming task. So, this method is not recommended for bulk conversion.

Method 2: Export Gmail Emails to CSV Using Chrome Extension

The user can add the CloudHQ email to Google sheet extension for exporting Gmail emails to excel CSV format. Follow the steps given below.

1. Open Chrome and enter Export Emails to Google Sheets by cloudHQ extension. 
2. Click on Add to Chrome. 

3. The extension will be integrated automatically with your Gmail account.
4. If the user wants to export emails under the sent items folder to the Excel CSV then left click on three vertical dots next to the label and choose save label to CSV option.

5. Hit the start button.
6. You will be prompted with the message shown below.

7. Once the process is done, the user will receive an email with the link to the spreadsheet. Click on the link.

Also Read – How to Backup Gmail Emails With Attachments to Computer/Hard Drive?

How to Export Gmail Emails to CSV using Advanced Gmail Backup Tool

Manual methods for exporting Gmail to CSV have many limitations, so experts recommend using reliable Gmail backup software to streamline this process. An automated tool, like the Gmail Backup Tool, minimizes risks and saves time compared to manual methods. It can export Gmail emails not only to CSV but also to formats like PST, MBOX, MSG, PDF, and more, as well as directly to platforms like Outlook, Thunderbird, IMAP, and Office 365. The tool supports all file sizes, requires no technical skills, and exports attachments, contacts, calendars, and more. A free demo version is available, allowing up to 50 emails per folder to be exported for evaluation.

Conclusion

We have discussed the best possible methods available to export Gmail emails to CSV. At the end of this blog, we can now conclude that the manual technique has several limitations and complexities. So it is always suggested by the experts to use the well-known Gmail backup tool to export Gmail emails.

Also Read: Export Lotus Notes Email to Outlook

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