Reliable Methods to Remove Outlook Duplicate Emails Manually

MS Outlook is a widely used email client for sending and receiving emails. When there are a lot of emails in your mailbox it can be difficult to decide what’s new and what can be deleted. It creates problems in the performance of your Outlook account. To eliminate these duplicate items from Outlook many users search for different methods to remove duplicate emails. Before moving on to the solution, let us understand the actual cause of the problem.

Why Should We Remove Duplicate Emails in Outlook?

1. Extra emails take up storage and make your mailbox larger than needed.
2. Sorting through repeat emails can be confusing and wastes time.
3. No duplicates mean Outlook runs better, with less chance of freezing.
4. Managing space is simpler, and also helps you to avoid extra storage costs and keep your account organized.
5. Removing duplicates keeps your email trail clean, making it easier to track which messages have been handled.

#Method 1: Manual Approach to Delete Duplicate Emails From Outlook

You can use the following techniques to remove Outlook duplicate emails efficiently.

#1 – Adjust Inbox Update Frequency In Outlook

• Go to your MS Outlook account in your system
• Now, click on the Send and Receive Groups under the Send and Receive option.
• After that, choose the define send or receive groups options. A new window appears.
• Click on the “New” button to create a new group and then click on the Edit button.
• Here, choose the Schedule an Automatic Send/Receive query option and mention the desired time interval from the drop-down menu.
• Click on the OK button to save the changes.

#2 – Use Inbox Cleanup Tool in Outlook

Outlook offers many built-in tools to clean up duplicate emails from your Outlook account.

• Open your Outlook account on your device.
• Choose the Mailbox folder >> Home>>Clean up option.
• Now, configure these options:

1. Clear up Conversion – Deleted the duplicate emails from the conversation.
2. Clean up Folder – remove all the duplicate emails from a specific folder.
3. Clean up Folders and Subfolders– It helps to remove duplicate emails from folders and subfolders.

• After that select the Empty folder option to remove all the double emails in Outlook.

Users can execute both the above-mentioned procedures to eliminate duplicate emails in Outlook. But these methods come with certain limitations.

Why You Should Avoid Manual Methods for Removing Outlook Duplicates:

1. Deleting duplicates manually takes a lot of time and effort.
2. Users need to have proper knowledge of Outlook settings to implement manual methods, which can be challenging.
3. It’s hard to know if all duplicates have been removed.
4. There are chances of data loss during the process.

To make the process quick and accurate many experts prefer using the Professional Outlook duplicate remover tool.

#Method 2: Professional Solution to Remove Outlook Duplicate Emails

MigrateEmails Outlook Duplicate Remover is the best solution to remove duplicate messages in Outlook. Using this advanced approach users can easily remove duplicate emails, contacts, and calendars from their Outlook accounts in just a few clicks. It offers a simple GUI which makes it easy to use by all users. This tool removes duplicate emails with 100 % accuracy and no data loss.

Steps to Use the MigrateEmails Outlook Duplicate Remover

• Download and install the Duplicate Remover tool on your PC and run it.
• Click on the ‘Browse’ button and you will also get an option to select single or multiple files/folders.
• After that, check the mailbox folders and hit the ‘Next’ button to proceed.
• Tick the Mail Filter and Task Filter features and assign the Start Date and End Date.
• You can also opt for additional features.
• Then select a Path to save the resultant file
• At last, click on the ‘Convert’ button to remove all duplicate mailbox items

Notable Features of Outlook Duplicate Remover

• This tool helps to remove Outlook duplicate emails in bulk.
• The Mail Filter helps to remove identical emails within a specific date range.
• Its dual search option helps to search duplicate emails within the folder and across multiple PST files.
• This tool also helps to remove and save attachments in separate files.
•  Its simple interface makes it suitable for everyone, from beginners to experts.

MigrateEmails Outlook Duplicate Remover is a top tool for easily deleting duplicate emails in Outlook. This user-friendly software quickly finds and removes duplicate emails, contacts, and calendar entries with 100% accuracy and no data loss.

Conclusion

From this article, it is clear that duplicate emails are very troublesome for every user. So, you must remove Outlook duplicate emails from your account. To do that, you can refer to the methods that are discussed in this guide. The professional technique is faster and more reliable than the other two manual techniques. Therefore, you must try out the automated tool and complete your task smoothly.

Also Read: How to Delete Multiple Emails in Outlook?

About The Author:

Kiran Sharma

I am Kiran Sharma, a Technical Expert in Content writing. I have technical expertise in the field of Email Backup, Data Recovery, and Email Migration, and resolve technical queries related to Cloud Backup or Email Migration for individuals and businesses.

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