Bulk Convert Outlook Emails to PDF for Business and Legal

Written By Kiran Sharma
Updated on March 3rd, 2025

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Overview: Saving Outlook emails as PDFs is essential for professionals who need to store, share, or archive important email communications. Whether you want to back up emails, keep a record for legal purposes, or simply manage data efficiently, converting Outlook emails to PDF offers a reliable solution.

In this guide, we will explore various methods to save Outlook emails as PDF files in bulk, including manual steps and a professional solution using the MigrateEmails PST Converter Tool.

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Before we move to the process of migration, let’s first understand why there is a need to convert Outlook email to PDF online.

Table of Contents

Reasons to Save Outlook Email As PDF

Some of the common reasons to save Outlook message as PDF format we have mentioned below. Go through the reasons below to know the importance of PDF over PST format of Outlook.

PDF allows encrypting user’s data with a password.
PDF files can easily be accessed on different devices.
Furhter, pdf files are less prone to corruption.
Many organizations require email archiving in PDF format for legal or regulatory compliance

These are a few needs for which users want to convert Outlook email to PDF. Now let’s move further to different methods for Outlook to PDF Conversion.

Manual Method to Save Outlook email as PDF

Here we will discuss the manual steps to convert Outlook email to PDF with attachments. Users need to create a copy of the original data before starting the manual procedure, as there might be several limitations and risks of data loss due to human errors. If the user has installed Windows 10 on their PC then, follow the steps provided below –

Launch Microsoft Outlook on your system.
Open the message you want to export to the PDF.
Go to the File tab.
Choose the Print option.
In the Printer section, select Print to PDF in the drop-down.
Click on the Print button.
Define the path where you need to store the resultant file.
The resultant PDF is now successfully saved in the location defined.

For Earlier Versions Than Windows 10

Open the email you want to convert.
Go to the File section.
Select the Save As option.
Browse the path to save the file.
Select HTML in the Save As type.
Now open the MS Word and then go to the File tab.
Select Open and choose the saved HTML file.
Go to the File section and press Save As.
Define the path to save the File.
Select PDF format under the Save as option.
Finally, click on the Save button.

Professional Method to Save Outlook Email As PDF

For users who need an efficient way to convert Outlook emails to PDF in bulk, including attachments, using a professional tool like MigrateEmails PST Converter Tool is the best option.

Why Use MigrateEmails PST Converter Tool?

Batch Convert Emails: Convert multiple Outlook emails to PDF simultaneously.
Preserve Attachments: Keeps all email attachments intact.
Folder Hierarchy Maintenance: Ensures no data loss or misplacement.
Compatibility: Supports PST files from all Outlook versions.

Steps to Convert Outlook Emails to PDF with MigrateEmails PST Converter Tool

Download & Install MigrateEmails PST Converter Tool on your computer.
Click Add PST File and select the Outlook data file (PST).
Choose PDF as the export format.
Select the required emails or folders.
Click Convert to start the bulk conversion process.

This method ensures a smooth, error-free conversion while maintaining email formatting and attachments.

Wrapping Up

Above in this blog, we have discussed the perfect methods available to save Outlook email as PDF. Converting Outlook emails to PDF is crucial for data security, accessibility, and compliance. While manual methods are available, they are often time-consuming and do not support batch conversion with attachments. The MigrateEmails PST Converter Tool offers a professional, efficient, and reliable way to save Outlook emails as PDFs in bulk, ensuring data integrity and ease of access

Also Read: Easy Guide to Convert Lotus Notes Email to PDF Manually

About The Author:

Kiran Sharma

I am Kiran Sharma, a Technical Expert in Content writing. I have technical expertise in the field of Email Backup, Data Recovery, and Email Migration, and resolve technical queries related to Cloud Backup or Email Migration for individuals and businesses.