Easy Steps to Migrate Apple Mail to Microsoft 365

Written By Vikash Kumar
Updated on February 25th, 2025

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Overview: You may be switching to Microsoft 365 for better teamwork, stronger security, or to use other Microsoft apps smoothly. No matter the reason, it’s important to transfer your emails, contacts, and other data correctly. This blog will show you, step by step, how to migrate Apple Mail to Microsoft 365. From getting your mailbox ready to exporting and importing emails, we’ll cover everything to make your move simple and successful. We’ll also introduce the Apple Mail Backup Tool for a smooth and efficient transition. Let’s move to the migration process.

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Table of Contents

Why Choose Office 365 Over Apple Mail?

Choosing the right email application is important for effective communication and productivity. While Apple Mail is simple and easy to use, Microsoft 365 offers more features. Hence, it is a top choice for many users. Here, you know why users migrate Apple Mail to Microsoft 365:

Access Anywhere: With Office 365, your emails, contacts, and calendars are available on any device with internet access.
Seamless Integration: Office 365 works smoothly with other Microsoft apps like Teams, OneDrive, and Word, making it easier for people to work together.
Automatic Updates: It always ensures you have the latest features and security updates without needing manual installation.
Enhanced Security: Office 365 offers advanced security features, including encryption and multi-factor authentication to protect your data.
Generous Cloud Storage: With OneDrive, Office 365 provides extended cloud storage for easy access and file sharing.
Easy Email Management: It works with various email systems and manages all your communications in one place.

These benefits make Outlook an excellent choice for users looking for a complete and secure email service.

How to Migrate Apple Mail to Microsoft 365?

Moving your emails from Apple Mail to Office 365 can be done in different ways. It depends on what you need and how comfortable you are with technology. Knowing these methods will help you pick the best one for an easy switch.

Method 01: Migrate Using Outlook to Export Apple Mail to Office 365

One of the easiest ways to migrate Apple Mail data to Office 365 is by using Outlook. The process involves adding both your Apple Mail and Office 365 accounts to Outlook. After that, it will start the Apple Mail to Microsoft 365 migration.

Step 01: Add Your Apple Mail Account to Outlook

Open Outlook on your computer.
Go to File >>Add Account.
Enter your Apple Mail email address (such as your iCloud email) and click Connect.
Enter the following server settings:
- Incoming Mail Server (IMAP): imap.mail.me.com
- Outgoing Mail Server (SMTP): smtp.mail.me.com
- Username: Your full email address (e.g., yourname@icloud.com)
- Password: Your email password (or app-specific password if two-factor authentication is enabled).
Click Next to complete the setup.

Step 02: Transfer Emails to a PST File

In Outlook, go to File >> Open & Export >> Import/Export.
Select Import from another program or file and click Next.
Choose Outlook Data File (.pst) and click Next.
Select the PST file containing your imported emails and click Next.
Choose a destination folder in Outlook and click Finish.

Step 03: Import PST to Office 365

Use the AzCopy tool to upload your PST files to Office 365. You will need to copy the SAS URL and install the tool on your computer.
Verify the uploaded PST files.
Create a PST Import Mapping File to designate the user mailboxes for the import.
Start the PST Import job in the Office 365 Import Service.
Organize the necessary data and begin the PST import process.

After following the above-mentioned steps, you can migrate Apple Mail to Microsoft 365.

Method 02: Manual Export Using Gmail

If you don’t want to use Outlook, you can migrate your Apple Mail data manually through Gmail. This method works by first setting up your Gmail account in Apple Mail and then transferring the emails to Office 365.

Steps to Migrate Apple Mail to Office 365 Using Gmail

Set up your Gmail account in Apple Mail using IMAP settings.
Create a new folder in your Gmail account within Apple Mail.
Move the emails you want to migrate to the new folder.
Add your Gmail account to your Office 365 account.
Once synced, go to the new folder in Office 365, select the emails, and move them to your Office 365 folder.
After migration, remove the Gmail account from both Apple Mail and Office 365.

Method 03: Use an Automated Tool for Faster Migration

If you have already saved your Apple Mail data as an MBOX file, you can use the MBOX to Office 365 Converter to move your Apple Mail folders directly to Office 365. However, if you don’t have an MBOX backup, you can rely on the MigrateEmails Apple Mail Backup Tool to migrate Apple Mail to Microsoft 365. This tool offers a straightforward way to back up iCloud Mail and migrate emails directly to Office 365 without any extra steps.

Key Features for Easy Apple Mail Migration to Office 365:

Quickly transfer Apple Mail data to Office 365 with minimal effort.
Preserves the original folder structure and email metadata.
Supports multiple export formats, including Outlook .pst, EML, MBOX, and others.
Features a user-friendly interface for smooth migration.
Enables selective transfer of specific emails or folders.
Ensures secure, encrypted migration of iCloud Mail data.
Efficiently handles large mailboxes without performance issues.
Supports attachments, calendar events, contacts, and tasks.
Allows migration of multiple accounts at once, saving time.
Offers 24/7 customer support for assistance during the migration process.

Simple Steps to Migrate Apple Mail to Microsoft 365

Download and install the iCloud Mail Backup Tool on your system.
Enter your iCloud account credentials to connect to your Apple Mail.
From the next panel, select the folders or emails you wish to migrate.
After that, choose Office 365 as the destination.
Enter your Office 365 credentials to authorize the migration.
You can apply filters and click Convert to move Apple Mail to Office 365.

Once completed, log in to your Office 365 account to verify that the data has been transferred successfully.

Conclusion

A well-planned migration will help you enjoy a more efficient and reliable email experience with Microsoft 365. After following the steps in this blog, you can easily migrate Apple Mail to Microsoft 365 without losing anything. You can choose to do it manually or use the recommended software. Picking the right method for your needs will make the process smooth and hassle-free.

About The Author:

Vikash Kumar

Vikash is a subject matter expert in software development, specializing in simplifying complex concepts into clear, actionable insights. With extensive expertise in technology domains such as email migration, data recovery, cloud backup, and software solutions, he crafts engaging and informative content tailored to both tech-savvy professionals and everyday users. His focus is on providing value through content that is not only informative but also easily understandable, making intricate topics accessible to all audiences.