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Written By Kiran Sharma
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Updated on March 5th, 2025
Fast & Reliable Methods to Migrate Google Workspace to Zoho Mail
Summary: Google Workspace offers robust productivity tools, yet many businesses are switching to Zoho Mail for cost efficiency, specific features, or ecosystem alignment. Zoho Mail, with its integrated email, calendar, contacts, and task management, presents a strong alternative. This guide walks you through to migrate Google Workspace to Zoho Mail using both manual and automated methods like Google Workspace Backup Tool, outlining the pros and cons of each approach
Google Workspace (formerly G Suite) is a powerful suite of productivity tools, offering Gmail, Google Drive, Docs, Sheets, Calendar, and more. While it provides a robust solution, many businesses are now considering migrating to Zoho Mail for reasons such as cost savings, specific feature requirements, or a preference for Zoho’s ecosystem. Zoho Mail offers a competitive alternative with its own set of integrated applications, including email, calendar, contacts, and task management.
Why do Users Prefer Zoho Mail Over Google Workspace?
This section will make it clear to migrate Google Workspace to Zoho Mail. Let’s read this section further.
| Factor | Advantage/Benefit |
|---|---|
| Cost | More competitive pricing plans, especially beneficial for larger organizations. |
| Specific Features | Offers unique features such as [specific Zoho Mail feature] that provide significant benefits for certain business needs. |
| Integration with Zoho Ecosystem | Seamless integration with other Zoho products (CRM, Projects, etc.) for a more unified workflow. |
| Data Sovereignty | Preferred data storage locations that help meet compliance requirements and address regulatory concerns. |
Furthermore, we will have different solutions to complete the process. Here, we will start with the manual method first.
How do i migrate emails from Google Workspace to Zoho?
Many users look for the manual method to migrate emails from Google Workspace to Zoho Mail. Here, we have discussed the manual steps. So, follow them to complete the process of Google Workspace to Zoho migration manually:
- Visit the link: https://mailadmin.zoho.com and Sign In.
- Under the Mail Administration option, choose Migration.
- After selecting Add-Migration, type the server details.
- Choose the Migration name >> Apps as Migration.
- Now, opt for the G Suite to auto-populate server details.
- Select the item to migrate from your Google Workspace to Zoho Mail.
- Afterwards, authenticate the Google Workspace account.
- Once the authentication is complete, enter your Gmail account credentials. Tap Verify.
- Click on the Add Accounts and provide details and location for your resultant file.
- Now, click on the Add and Close tab.
Now, your Google Workspace is connected to the Zoho Mail. You can migrate data from Google Workspace to Zoho Mail. However, you must know the drawbacks of using the manual method, especially if you are new to this migration:
- It is an error-prone method.
- No selective data migration.
- You cannot filter duplicates.
- Incapable of large data migration.
- It can be risky for your important data.
Easy Method to Migrate Google Workspace to Zoho Mail
Well, the manual method can be risky to choose. We have an easy solution to migrate emails from Google Workspace to Zoho Mail. MigrateEmails Google Workspace Email Backup Tool is an amazing utility for quick and effective results. Also, the data will be protected from any unforeseen damages as it provides robust security.
Additionally, this wizard provides highly advanced features. Its feature will assist you in getting perfectly modified data. For instance, if you want to stop migrating duplicate data into Zoho Mail, you can use the remove duplicate option. As a result, you can restrict the duplicate data from migration based on To, From, Subject, Bcc, and body. Further, let’s discuss the steps of the software in detail. Apart from this, this tool also helps users to transfer Google Workspace to Microsoft 365, Yahoo Mail, AOL, Thunderbird, and more.
Simple Steps to Migrate Google Workspace to Zoho Mail
This guide will provide the detailed steps to migrate data from Google Workspace to Zoho Mail.
- Download the Google Workspace Backup Software.
- Select Backup Emails only /All Google Services.
- Provide Google Workspace login credentials. Press Sign In.
- Pick mailbox items for migration from the G Suite account to Zoho Mail.
- Provide the Zoho Mail credentials to log in and click on the Sign In tab.
- Press the Convert button to migrate from G Suite to Zoho Mail.
Before you use the software, your IMAP must be enabled in the G Suite account. Also, you have an app password. If you don’t have one, follow the steps to enable IMAP and create an App password:
How to Enable IMAP?
- First of all, log in to your G Suite account.
- Tap the Setting icon >> See all Settings.
- Now, enable IMAP from the POP/IMAP option.
- Click on the Save Changes tab.
Creating App Password
- Visit the manage your Google account.
- In the Google account, visit the Security option.
- Sign In your App password under the Signing into Google.
- Next, press on the Select Apps option.
- Now, go to the App and select the device.
- After this, a 16-character app password will be created on your device.
Note: In case, your App password option is not visible, it means you didn’t set up a two-step verification.
Conclusion
Here, you will get the fast and safe procedure to migrate Google Workspace to Zoho Mail. The manual method can be reliable for small data migrations. Therefore, organizations and startups prefer professional methods. Also, you must ensure that your IMAP is enabled and your app password is generated. This will help you to get the outcome quickly.
About The Author:
I am Kiran Sharma, a Technical Expert in Content writing. I have technical expertise in the field of Email Backup, Data Recovery, and Email Migration, and resolve technical queries related to Cloud Backup or Email Migration for individuals and businesses.
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