How to Migrate Office 365 Emails to Gmail Manually?

Written By Kiran Sharma
Updated on January 21st, 2025

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Summary: As email platforms evolve, many users are transitioning from Office 365 to Gmail to leverage Gmail’s user-friendly interface, seamless integration with other Google services, and robust security features. This guide provides detailed methods and Office 365 Backup Tool to migrate your Office 365 emails to Gmail efficiently

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Office 365 is a subscription-based email client primarily used in corporate sectors. It has different membership plans depending upon the services that you choose. Whereas, Gmail is another email service introduced by Google. It is a free service and offers various other handy products to its users. A Gmail user has the opportunity to access certain other products like Google Meet, Chat, Sheets, Doc, Calendar, Hangout, etc. Let us see the advantages of using a Gmail account.

Also Read – How to Save Email From Office 365 Webmail to Desktop?

Table of Contents

Benefits of Using Gmail

Gmail scatters the need of both general people and corporations; on the other hand, Office 365 is mainly built for business organizations.
Users find Gmail to be more user-friendly and convenient. You can use Gmail from any device or operating system.
Gmail has its products built with its account and moreover, it easily gets synced to other email clients like Yahoo, Outlook, etc.
The huge storage facility provided by Gmail is also an additional benefit. Here, users get unlimited space to store their personal and professional data.
Data security is the main concern for every user and Gmail ensures incomparable data security for its users.

These are some of the factors that influence users to migrate Office 365 to Gmail. Now, moving on to the main section of this post we will learn about the techniques of this email migration.

Manual Method to Migrate Office 365 to Gmail

There are two DIY techniques to export Office 365 mailbox to Gmail. The methods are discussed below including the steps of their execution. You have to follow the steps and exactly perform them in order to have the desired output.

Approach 1 – By Using Gmail Import Feature

First login into Gmail account.
Choose the settings button and then click on see all settings.

Now, choose the Accounts and Import option.

Select Import Mail and Contacts >> Import Mail and Contacts.

Next, type the email id from which you want to bring in the data.
After providing the email id click on the Continue option.
In this step, you have to log in to the other account in which you are transferring the data.
Tick mark on the agree button.

Then click on the Start import option to start the migration process.

Approach 2 – By Using GWMMO Tool

This procedure is only applicable to PST files. So, if your Outlook files are in OST format then first you have to change OST to PST and then follow the below-given steps.

Install the GWMMO tool on your PC.
Then open your email id.
Now, provide permissions to GWMMO Tool by clicking the allow button.
Go to the new tab and select PST file and hit the Next button.
Select the options that you required for migration and hit on Migrate.
After the procedure ends you will receive a pop-up on your screen.

With the help of these methods, you can migrate emails from Office 365 to Gmail. But the manual methods have some drawbacks as well. Good technical know-how is the most important criterion of these methods. Moreover, there is no assurance of accurate results. Thus, it is advisable to know about an expert technique to add Office 365 email to a Gmail account.

Professional Method to Import Office 365 to Gmail

MigrateEmails Ofice 365 Email Backup Tool is the most effective and reliable approach for exporting Office 365 emails into multiple other email clients or file formats. This is professional software designed with an easy user interface and a high level of data security. Any user can easily install it in any version of Windows and shift emails within a very limited time.

Follow steps to Transfer emails from Office 365 to Gmail

Download the Migrate Emails Office 365 Migration Tool from the official website.
Enter your Office 365 credentials and grant the necessary permissions for the migration.
Expand the Save/Backup/Migrate As field to choose the destination email client as Gmail.
After that, enter your Gmail login ID and password.
Use the tool’s filtering options to specify a date range or select specific folders for migration.
Click the “Start Migration” button and let the tool handle the rest.

Conclusion

Migrating from Office 365 to Gmail can be accomplished through manual methods like Gmail’s import feature or the GWMMO tool. While these methods are effective, they may require technical proficiency and can be time-consuming. For a more streamlined and reliable migration, consider using professional tools like MigrateEmails Office 365 Email Backup Tool, which offers a user-friendly interface and ensures data integrity.

About The Author:

Kiran Sharma

I am Kiran Sharma, a Technical Expert in Content writing. I have technical expertise in the field of Email Backup, Data Recovery, and Email Migration, and resolve technical queries related to Cloud Backup or Email Migration for individuals and businesses.