Step-by-Step Guide: Save Office 365 Email Attachments to OneDrive for Business

Basic Reasons to Save Attachments from Outlook to OneDrive

Let’s explore some benefits of saving your email attachments to OneDrive, which you can use further:

• OneDrive allows you to store all your files in one place, making them easily accessible from any device.
• You can share files with colleagues, allowing real-time collaboration and feedback.
• OneDrive automatically saves versions of your documents, ensuring you can revert to previous versions if needed.
• OneDrive offers advanced security features to protect your data, including encryption and access controls.

How to Save Office 365 email Attachments to OneDrive

Saving email attachments from Office 365 to OneDrive for Business is a simple and helpful process. It makes it easy to find important files and keeps them safe. To export email attachments to OneDrive, we will describe the two best methods in the upcoming section.

#Method 01: Reliable Solution to Save Attachments from Outlook to OneDrive

The MigrateEmails Office 365 Migration Tool is a quick and versatile solution that saves Office 365 email attachments to Onedrive with a few clicks. It can simultaneously perform batch migration of multiple users’ O365 accounts and save them in one drive. This software works with various versions of Outlook and Office 365, ensuring broad compatibility. Further, this tool comes with a user-friendly interface for ease of use. Also, it supports migrations from various sources, including Gmail, Yahoo, Thunderbird, Exchange, and other IMAP servers. Some additional features, like Date Range Remove Duplicity, and other built-in features are also included in the software. Now, see the steps to save your attachments from Outlook to OneDrive.

Simple Steps to Save Office 365 Email Attachments to OneDrive

First, you should export the Office 365 data into PDF format and then upload them to OneDrive locally.

1. Install and open the Office 365 migration tool, and click the Backup button.
2. Next. enter your Office 365 credentials and Click on the “Sign In” option.
3. Now, you can select specific folders or the entire mailbox to save on OneDrive.
4. Select PDF as your desired format to save in the output format options.
5. Adjust any additional settings or filters as needed (e.g., date range, specific folders).
6. Specify the location on your local machine where you want to save the PDF files.
7. Lastly, click on the Convert button to begin the process of conversion as PDF.

After the conversion process is finished, navigate to the destination folder you selected earlier.

You will find your Office 365 emails saved as PDF files in that location. Now, you can upload them to the One Drive.

1. Navigate to the OneDrive website and sign in using your Microsoft account.
2. After that, enter the desired path where you want to add your files.
3. Click the upload button to upload files or attachments to OneDrive.
4. Finally, select the files you want to upload and click Open.

Note: This process is very simple to save Office 365 email attachments to Onedrive in just a few clicks. Other than that, you can do the same process manually. However, the manual method needs technical expertise to perform the task. Also, it does not come with the accuracy.

#Method 02: Manual Solution to Export Email Attachments to OneDrive

To manually export email attachments to OneDrive from Outlook, you can follow these steps. You can accomplish this method when you have already access to both Outlook and OneDrive accounts.

#Step 01: Set up OneDrive on Your Computer:

• Make sure the OneDrive app is installed and running on your computer.
• Sign in with your Office 365 account.
• Also, you should have access to the Microsoft Flow.
• You will have a OneDrive folder on your computer that automatically syncs with the cloud.

#Step 02: Sign In to the flow.microsoft.com

Flow.microsoft.com is the web portal for Microsoft Power Automate, a cloud-based service that enables users to create automated workflows across various apps and services, including Microsoft 365, OneDrive, SharePoint, and third-party tools like Dropbox and Google Drive.

1. To log in to Power Automate (formerly known as Microsoft Flow), go to the website flow.microsoft.com.
2. On the homepage, click the Sign In button at the top right corner.
3. Enter your Microsoft Office 365 credentials, which include your email and password. Once logged in, you’ll be taken to the Power Automate dashboard, where you can create, manage, and monitor your workflows and automation processes.
4. If you don’t have an Office 365 account, you can sign up for a free trial or use an existing personal Microsoft account.

#Step 03: Navigate to the Flow Dashboard and choose the Templates option

1. Go to Power Automate and log in using your Office 365 credentials.
2. Once logged in, you’ll be directed to the Flow Dashboard.
3. On the left-side menu, click on “Templates”.
4. In the Templates section, search for “Save Office 365 email attachments to OneDrive.”
5. Select the template that matches this flow>> Create Flow.
6. After clicking on the template, you’ll need to connect your Office 365 Outlook and OneDrive accounts.
7. If you haven’t already connected these services, you’ll be prompted to do so.
8. Choose the OneDrive folder where you want the email attachments to be saved.
9. Optionally, you can set filters, such as saving only attachments from specific email senders or with certain keywords in the subject.
10. For example, you can save attachments from specific senders or with specific file types.
11. After configuring the flow, click on “Save”.
12. Once saved, the flow will automatically start running and save attachments to the specified OneDrive folder whenever you receive new emails.

Send an email with an attachment to your Office 365 account to verify that the flow is working. Also, check the OneDrive folder to ensure the attachment has been saved or not.

Read More: How to Convert Office 365 Emails to PDF Format?

Conclusion

This blog will help you to save Office 365 email attachments to Onedrive. The given software is recommended by the experts to accomplish the task. It can keep your files organized and allows team members to share and access documents from anywhere. It provides many additional features for the better results. Plus, by storing attachments in OneDrive, you can clear out your email inbox and make sure your files are backed up securely in the cloud. Overall, using OneDrive for Business with your email can greatly improve how you manage and share files at work.

FAQs

About The Author:

Vikash Kumar

Vikash is a subject matter expert in software development, specializing in simplifying complex concepts into clear, actionable insights. With extensive expertise in technology domains such as email migration, data recovery, cloud backup, and software solutions, he crafts engaging and informative content tailored to both tech-savvy professionals and everyday users. His focus is on providing value through content that is not only informative but also easily understandable, making intricate topics accessible to all audiences.

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